Forms andFERPA

For adding, deleting, or changing your major, minor, degree program, certificate program, etc.

Change to Academic Record

FERPA Form

Madonna University respects the privacy of our students. Student information is shared only in strict compliance with FERPA (see below for Madonna University’s institutional response to FERPA). Students have the right to either restrict the release of Directory Information, or request their information be freely shared with another individual (such as a spouse or parent) by filing a request at the Registrar’s Office.

Madonna University's Response to The Family Educational Rights and Privacy Act (FERPA)

FERPA protects the privacy of student records and student rights pertaining to those records, including the following:

• The student’s right to inspect and review educational records
• The student’s right to view and request amendment to their records
• The student’s right to limit disclosure of information from their records
• The right to file a complaint with regard to these rights

Madonna University continues to enforce FERPA since inception of the act in 1974. According to federal regulations, all universities are required to notify students on an annual basis of their rights under FERPA. Madonna University complies with this regulation by publishing FERPA notifications in the print and Web forms of the Bulletin. 

The following items are considered “Directory Information” according to our interpretation of FERPA. 

Only these items may be released without student's consent:

 

All other items are considered restricted information and will not be released or discussed without student's written consent.

If a student exercises the right to restrict the release, no Directory Information pertaining to the student will be published or otherwise released to third parties without consent, court order, or subpoena. Once a request is filed, it is in effect until one year after the student’s last attendance or until the request is revoked in writing.

Students can file a complaint with the U.S. Department of Education if they believe their rights under FERPA have been violated. Complaints should be addressed to: 

Published by the Registrar’s Office, Madonna University, February 2008.

For more information on student records, refer to the Bulletin. The Registrar’s Office will make this document available in large print or audio format upon request.

Apply for graduation at the undergraduate level.

Undergraduate Application for Graduation Form

Undergraduate level certificates of achievement and completion.

Certificate Application Form

To have learning you have aquired through work and life experience evaluated by a Prior Learning Assessment Program Advisor through the Office of Undergraduate Retention.

Prior Learning Credit Evaluation Form

Use the Registration Form for your first registration of a semester.  Registration Form

Change of Registration Form for adds, drops, or withdrawals.

Special Request Form

You can complete the Special Request Form by using the Electonic form in your My Portal. 

• Log into your My Portal
• Click on Students
• Choose E Forms
• Then complete the Special Request Form and attach any documentation

Case decisions can take a few weeks and the committee will communicate all decisions to you via your Madonna email.

 

This form can be used for the following requests:

• Academic Forgiveness (undergraduates only)
• Course Load Over 18 cr. (undergraduates only)
• Reinstatement (undergraduates only)
• Withdrawal/Drop with or without refund consideration
• Grievance:  for consideration of a grievance resulting from misinterpretation of the Madonna University Bulletin and/or departmental policies (Grievance Policy). Students who wish to appeal a grade or removal from their academic program must also follow this procedure. For academic grievances, students must follow a prescribed process beginning with the faculty, the department chair, and the dean. Once these steps have been followed, this special request can be used to initiate a University appeal hearing. This can also be used for non-academic grievances, such as for behavioral sanctions like expulsion or dismissal from the residence hall or a club. 

 

Note: Except in rare and unusual circumstances, requests will not be accepted more than 60 days beyond the end of the semester relative to the request. A lack of knowledge regarding the policies and procedures that affect you or a lack of attendance are not a basis for approving any request.

Students who wish to have their name or Social Security number changed must complete a Change of Student Information Form and provide the appropriate documentation such as a marriage certificate, updated Social Security card, or any legal documentation reflective of the change.

Students who wish to have their address changed may use the same form or can do so online through their MY Portal account:

• Sign into MY Portal using your user name and password
• Click on the Personal Info link at the top next to your name
• Click on the Biographical Info tab
• Click on the Pencil next to Name and Address
• Update the information you wish to have changed in the pop-up that appears
• Online changes are reviewed and applied within 2 business days by the Registrar’s Office